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Temporary Senior Secretary

  • Up to £18.00 per hour + plus holiday pay
  • Wimbledon, Greater London
  • Office Angels
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Temporary Senior Secretary required

Required for 8/9 weeks

Full-Time, 100% office based

Monday to Friday

Location: Central Wimbledon

Start: Monday 4th July

* Hours 9am-5pm

* Holiday pay

* Solid secretarial skills

* £18.00 per hour fully office based

You will need to commit to the entire time with no holidays booked

Main responsibilities will be to provide clerical, administrative and secretarial support to the National Officer and the Policy Advisor.

Duites:

* Work under the day to day direction of the Policy Advisor.

* Log in all correspondence key filing all correspondence and update letter log. Deal with any routine correspondence - acknowledgements/thank you letters and emails. Allocate/prioritise post for Officer/Policy Advisor to deal with.

* Control diary for Officer and Policy Advisor make appointments; arrange/rearrange meetings as necessary, book rooms for Officer.

* Arrange flights, book hotels, arrange itineraries.

* Relay information/enquiries and arrange meetings on behalf of the Officer

* Deal with routine enquiries from Divisional/Regional, Local and Area Representatives and appraise Officer/Policy Advisor of developments at all times.

* Deal with telephone enquiries - advise members of who can deal with the enquiry, i.e. local Branch, Area Rep, Divisional and Regional level etc.

* Take minutes when requested by the National Officer or Policy Advisor.

* Type correspondence as dictated by the National Officer and Policy Advisor.

* Prepare draft replies to correspondence when requested by the Officer or Policy Advisor

* Prepare and type documents for Postal Executive Committee meetings. Prepare brief for PE meetings in liaison with the Officer and Policy Advisor.

* Ensure the Officer and Policy Advisor have relevant paperwork for all meetings.

* Maintain and update Agreements with the employer

* Keep up to date records of contact numbers and addresses of representatives.

* Take responsibility for managing the department's stationary supplies.

* Provide secretarial support in the preparation of the Postal Department Annual Report.

* To ensure that the Policy Advisor is presented with any incoming Impress claims and invoices that require signed authorisation and that they are then processed correctly.

* Assist in the general preparation for the Postal Group Conference.

* This position requires flexibility where necessary. For example, willingness to complete time critical work associated with dispute resolution or deadlines for personal cases.

Skills

Communication Skills

* To deal effectively with people, both face to face and on the telephone

* The ability to use tact and discretion

* Ability to fully appreciate the need for confidentiality

* The ability to draft letters and reports to a high standard.

Analysing and Problem Solving Skills

* To set up and manage relevant systems and processes to enable the efficient running of all administrative aspects of the office.

Organising Skills

* To plan and organise their own work effectively.

* To maintain filing systems

* To work with limited direction.

* The ability to exercise specialist judgement.

* The ability to develop improved methods of working.

Secretarial and Administrative skills specifically:

* Minimum typing speed of 50 wpm.

* Experience of using audio equipment

* Shorthand desirable but not essential

* Ability to implement change through relevant technology.

* The ability to carry out all secretarial duties to a high standard.

Experience

* Previous secretarial experience

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

  • Advertiser: Agency
  • Posted on: 23/06/2022 16:06
  • Reference: JC/SS